Compliance Administrator

Job - Compliance Administrator (Compliance Support)

The client customer are a leading technological innovator and supplier of Aircare (fragrance delivery systems and consumables) & functional hygiene products in a number of industry sectors, a worldwide and renowned for delivering sanitary and scent solutions to over 130 countries.

Provide Compliance support to the Product Development/Sales teams both UK and US and working closely with Compliance Lead Position Overview:

To support the Compliance Manager in managing the regulatory aspects of all Vectair products ensuring the business meets the legislation and regulatory requirements in UK, EU, US and Rest of World (ROW).

Supporting the business sustainability aims by submitting and tracking documentation for applications such as carbon footprint and plastic tax.

The Compliance Administrator will:

Provide guidance on labelling compliance (GB/EU CLP, OSHA, GHS), including label proofreading.

Help ensure technical and marketing claims are accurate and compliant.

Maintain key documentation such as ISO, CoA, CoC, CE, and UKCA records from manufacturing partners.

Create and maintain SDS using Formpak software in line with applicable REACH, OSHA, and Canadian GHS requirements.

Track and manage SDS updates through Wrike project management software.

Use Helix and ECHA tools to help monitor and research emerging regulations, as well as communicating with manufacturing suppliers.

To assist the R&D Department as and when necessary.

Day to day activities will include (Global business):

SDS creation:

Create SDS for Vectair- branded and OEM/Private label (Customer Bespoke) products.

Set up raw materials and mixtures in Formpak.

Generate and assign UFI numbers

Prepare i6Z files for EU poison centre notifications.

Maintain the master poison centre list

Product labels:

Proofread product labels to ensure labels are compliant with labelling regulations such as CLP, OSHA, GHS, by proofreading labels to certify that they match their SDS.

Compliance / Regulations:

Assist in monitoring changes to legislation (REACH, RoHS, CE, FCC, UKCA, CLP, Prop 65, California Right to Know etc.

Communicating any findings with the Compliance Manager.

Upload data in Helix.

Liaise with suppliers for ISO certification, maintain certification database ensuring when documents have expired, we have a new copy.

Documentation and Customer Support:
Provide documents such as CoAs, CoCs, and draft declarations for Compliance Manager review.

Respond to internal queries and assist the Customer Support department with compliance-related documentation.

Experience/qualifications required:

Strong organisational skills.

Attention to detail and the ability to proof check.

Experience with Microsoft Office,

Intermediate Excel skills

Picks up database systems with ease.

Experience in regulatory affairs would be advantageous.

Experience using SDS software such as Formpak or similar would be advantageous.

Some experience with GHS, CLP, OSHA and Reach would be advantageous

Some experience with ECHA website would be advantageous

Can work as part of a team or on their own.

Experienced in the use of Adobe Acrobat Pro.

Software Tools Used in This Role:

Formpak – SDS creation and management

Wrike – Task and workflow tracking

Helix – Chemical and regulatory database

ECHA – Research and regulatory updates

Office 365 – Communication and documentation