Conference Administrator / Assistant

Conference Assistant / Symposium Programme Executive - Medical Event / Symposium Company - £27k to £31k + benefits - Central SW London

This is an opportunity for a graduate, with some administrative or secretarial experience, to join a company which is a global conference organiser, publisher, and market research consultancy within the medical devices sector. The annual symposium / event, is well known within the healthcare sector and attracts healthcare professionals from around the world, with some prestigious academics and professionals from the healthcare sector.

They are now looking for a full time Conference Assistant / Symposium Programme Assembly Assistant, to provide an exceptional service to faculty members in managing the hotel booking process and liaising with faculty hotels. Moreover, the post holder will assist the Programme, Sales and Marketing teams with programme related activities, whilst supporting the Director in coordinating the assembly of the symposium / Event programme.

SALARY ETC:

• £27k to £31k + benefits
  
  
• Permanent, full-time
  
  
• Monday to Friday, office hours (you may have to work one or two weekends in the year around the time of the symposium)
  
  
• Central SW London
  
  
• Initially office based, but once established they are happy for you to work one or two days a week from home.
  
  REQUIREMENTS:
  
  
• You will be a graduate and native English speaker, or fluent in English (spoken and written)
  
  
• Attention to detail is essential.
  
  
• Experience of using a database, as well as other good computer skills.
  
  
• Excellent written communication skills, as well as verbal skills and happy/confident in communicating with distinguished faculty.
  
  
• Calm with the ability to work well under pressure
  
  
• A flexible attitude to work, including the ability to take on new tasks and learn new systems when required
  
  
• Excellent interpersonal skills
  
  
• Ability to communicate effectively with high-calibre individuals and develop good working relationships
  
  
• Excellent time management and strong organisation skills
  
  
• Team and Customer focus
  
  
• Administrative experience and proficiency in Microsoft Office, including Excel and Outlook
  
  DUTIES TO INCLUDE:
  
  
• Managing and administering an extensive programme of submissions for the annual event
  
  
• Liaising with the Board to mark submissions and to compile programmes
  
  
• Liaising with speaker faculty regarding invitations to speak
  
  
• Ensuring that the internal database is kept up-to-date with programme information and speaker registration
  
  
• Liaising with the sales team with regards to company funded speakers
  
  
• Booking hotels and confirming accommodation with faculty
  
  
• Updating the database with confirmed hotel information
  
  
• Responding to faculty queries about accommodation and travel
  
  
• Provide updates when requested to the Programme and Events teamon hotel bookings made/outstanding
  
  
• Keep a log of faculty travel expense forms received to be reiumbursed post event
  
  
• Process travel expenses and update actuals on the database post event
  
  
• Liaising with Events team on all faculty-related matters (e.g. faculty gifts, social events, registration)
  
  
• Assist the conference programme team to update the programme for the company’s annual global conference and workshops when required