Regulatory Assistant

Weleda is exceptional – just like our people. Where exceptional people make a meaningful impact. As the world leader in certified natural cosmetics and remedies, we are pioneers in sustainability, committed to protecting our planet's beauty and diversity. This role is required to support the business needs to ensure Weleda UK’s medicines, cosmetics and food supplements are in compliance with the applicable legislation in order to remain on the market. Working alongside the Regulatory Manager & QPPV ensuring Regulatory compliance of Weleda UK’s product portfolio of medicines, Natural and Organic cosmetics and food supplements. The Regulatory Assistant will be responsible for notifying cosmetic products onto the UK portal, ensuring the Product Information Files are kept up to date, the correct information is displayed on the company’s website and maintenance of certificates from external bodies e.g. Natrue. The role will include the handling of technical information across all product classifications, maintenance of product labelling and the execution of the Regulatory department’s administration tasks including the raising of Purchase Orders and processing of regulatory approvals.
 
The Role:

• Notification of cosmetic products onto the UK portal to maintain compliance with the relevant legislation
• Maintenance of certifications and re-certifications from external bodies e.g. Natrue
• Maintenance of Cosmetic Product Information Files
• Maintenance of information contained within the company’s website
• Maintenance of product labelling across all product classifications
• The collation, creation and reviewing of technical documents across all product classifications
• Assisting in performing Regulatory Intelligence
• Accessing, reviewing and logging of Change Controls from Weleda Group
• Liaison with Weleda International Regulatory Affairs Group and the Scientific Information and Regulatory Affairs NOC (SCIRA) department at Weleda Group.
• PO raising and maintenance of the Regulatory Department’s budget
• Attendance to relevant meetings and training sessions
• Liaison with internal departments including QA, QC and Marketing as well as external suppliers
 
Formal Qualifications

• At a minimum educated to A-level standard.
 
Experience

• Proven background working in a regulated industry for at least 2 years
• Proven background in reviewing technical documentation
• Good knowledge/understanding of the importance of Regulatory/Quality compliance
• Awareness of regulations affecting licensed medicines (Traditional Herbal, Homoeopathic Registrations, National Rules, Specials manufacturing), cosmetics or food supplements is advantageous but not essential
 
Key for this role:

• Proven ability to lead and take ownership of communication across teams and projects.
• Demonstrates strong initiative, proactively identifying and addressing challenges.
• Skilled problem solver, able to assess situations and develop effective solutions.
• Resilient under pressure, with a positive mindset and a collaborative approach to delivering results.
• Capable of multitasking and making informed judgement calls based on facts and risk assessments.
• Experienced in engaging and collaborating with colleagues at all levels throughout the organisation.
• Maintains a high level of attention to detail and accuracy in all tasks.
• Exceptional verbal and written communication skills, including high-quality scientific report writing.
• Innovative thinker, able to generate ideas, drive improvements, and inspire others.
• Builds and sustains strong working relationships across teams and departments.
 
Technical Skills

• Strong analytical skills, attention to detail and numerate, comfortable with the review of technical documentation
• Proficient with Microsoft office (Word, Excel, Outlook, Teams).
 
Closing date 27th March 2026 (however, we reserve the right to close applications early)
Salary £15,600-£16,800 (22.5 hours (3 days/week, Tuesday to Thursday))
Please note this role, is based on site at our Ilkeston office in Derbyshire.
 
Benefits

36 days holiday per year, inclusive of bank holidays (pro-rata); healthcare cash plan + EAP; death in service; generous staff discount on our amazing Weleda products; 5 Green days (We have a wonderful natural resource at The Field, and Green Days are a way of making use of our open space for the benefit of co-workers).
 
You may have experience of the following: Regulatory Affairs Assistant, Regulatory Compliance Assistant, Regulatory Affairs Coordinator, Regulatory Support Officer, Product Compliance Assistant, Technical Compliance Coordinator, Regulatory Administrator, Quality & Regulatory Assistant, Regulatory Affairs Associate (Entry Level), Regulatory Documentation Assistant, Technical Affairs Assistant, Cosmetics Regulatory Assistant.
 
REF-(Apply online only)