Lead Clinical Trials Coordinator - Private Ophthalmic Institute
Salary: Up to £55,000 (dependent on experience) Location: Harley Street, London Contract: Full-time, Permanent
About the Lead Clinical Trials Coordinator r ole
Were seeking an experienced and proactive Lead Clinical Trials Coordinator to take ownership of our expanding ophthalmic clinical trials programme. This is a pivotal position in one of the Institutes most important growth areas, with responsibility for study delivery, team leadership, and sponsor relationships.
Youll oversee a small, high-performing team and work closely with pharmaceutical and medical device partners to ensure our trials meet recruitment, compliance, and quality targets. This is an exceptional opportunity for a driven professional to lead from the front and shape the direction of a growing research portfolio.
Key Responsibilities for Lead Clinical Trials Coordinator
Programme Leadership & Governance
Lead the end-to-end delivery of all clinical studies, ensuring adherence to ICH-GCP, protocol, ethics, and data protection standards.
Manage study timelines, milestones, and risk mitigation across all active and upcoming trials.
Support investigators with medical oversight, protocol clarifications, and safety communications.
Maintain audit readiness through meticulous document control and process compliance.
Study Start-Up & Feasibility
Lead feasibility assessments and communicate site capabilities to sponsors and CROs.
Drive rapid study start-up including contracts, budgets, and submissions.
Develop efficient site workflows and patient pathways to accelerate recruitment and optimise data quality.
Recruitment & Retention
Deliver study recruitment targets through effective referral networks and patient engagement.
Monitor screen-fail rates and implement data-driven recovery strategies.
Operations & Data Management
Oversee day-to-day site operations, ensuring smooth clinic flow and accurate, timely data entry.
Maintain all logs, trackers, and study databases with strong version control.
Coordinate data queries, interim analyses, and database lock activities.
Sponsor & CRO Liaison
Act as the main point of contact for sponsors and CROs.
Lead site visits and monitoring interactions with professionalism and clarity.
Provide concise progress reports and performance updates to stakeholders.
Financial Oversight
Work with the Accounts team on study budgets, invoicing, and financial tracking.
Support contract negotiation, milestone payments, and cost control.
People Leadership
Line-manage and mentor clinical trials staff, providing clear goals and feedback.
Lead onboarding, training, and professional development initiatives.
Imaging & Clinical Duties
Learn and perform patient imaging using advanced ophthalmic diagnostic equipment.
Ensure patient experience and data integrity remain at the forefront of all trial activities.
Publications & Research Support
Assist in data analysis and the preparation of abstracts, posters, and manuscripts for conferences and journals.
About You
Minimum 5 years experience managing or coordinating clinical trials, ideally within ophthalmology or medical devices.
Demonstrated success in meeting recruitment targets and reducing study start-up timelines.
Strong working knowledge of ICH-GCP, ethics, and regulatory requirements.
Proficient with EDC systems and confident analysing performance metrics.
Excellent communication, organisational, and leadership skills, with a compassionate approach to patients.
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