Clinical Trials Associate

Join to apply for the Clinical Trials Associate role at Ellipses Pharma

Ellipses Pharma is a global drug development company headquartered in London, focused on accelerating the development of cancer treatments through an innovative drug development model that combines unbiased vetting to de‑risk initial asset selection, the expertise of a Scientific Affairs Group comprised of over 300 leading oncologists, and uninterrupted funding flow to minimise the time it takes to advance lead products through clinical trials and reach patients.

Reporting to the Director of Clinical Trial Delivery, the Clinical Trials Associate will support the Clinical Study Team in the efficient execution, oversight, and conduct of Phase I‑II oncology trials.

• 
  
• Assist in the establishment and maintenance of all project documentation including files, records and reports according to scope of work and SOPs.
  
• Assist with filing and periodic review/audit/archiving of clinical study documentation (e.g., Main Study Files, TMF, MPDF, ISFs, SharePoint) for accuracy and completeness in accordance with applicable GCP guidelines.
  
• Assist with coordination and tracking of all information, communications, documents, materials and supplies for assigned projects.
  
• Take and record minutes, notes and actions at assigned meetings, distribute and follow up accordingly.
  
• Support the updating and maintenance of internal systems, databases, tracking tools, timelines and project plans with project‑specific information.
  
• Support the preparation of presentation materials for meetings (internal/external) and project summary data; coordinate project team and/or vendor meetings including logistics and required materials.
  
• Prepare and distribute status, tracking and project finance reports, and assist the Clinical Project Manager with budget allocation and invoice approval.
  
• Coordinate with other Ellipses staff to identify and consolidate support processes.
  
• Coordinate ordering/dispatch and tracking of trial materials as appropriate.
  
• Coordinate document translation, if required.
  
• Serve as primary backup contact for internal Clinical Study Team members and for external stakeholders/vendors.
  
• Will undertake project management activities as directed by the Clinical Project Manager.
  

• 
  
• BSc in a scientific field, or previous relevant experience in a Healthcare setting.
  
• Minimum of two years’ previous experience in Clinical Research or the Pharmaceutical Industry as a Clinical Trials Administrator or similar role.
  
• Experience in early‑phase Clinical Trials in Oncology preferred.
  
• Ability to understand and present technical, scientific and medical information.
  
• Good understanding of the clinical trials process, including quality requirements, and familiarity with ICH GCP and appropriate regulations.
  
• Prior experience of TMF management.
  
• Demonstrated ability to build effective relationships with vendors and colleagues.
  
• Microsoft Office skills – excellent proficiency in Word, Excel, PowerPoint and Outlook required.
  

• 
  
• Excellent interpersonal and communication skills, both written and verbal.
  
• Excellent grasp of numeracy and keen eye for detail.
  
• Highly organised with a methodical approach to work.
  
• Self‑motivated, taking personal pride in delivering on personal and corporate objectives.
  
• Experience working effectively in a team/matrix environment but also able to work independently and without supervision.
  
• Pragmatic, solution‑focused and willing/able to roll up sleeves in a fast‑moving, small company environment.
  

Ellipses Pharma values collaboration, inclusive decision making, and knowledge sharing. The company supports hybrid working where operationally appropriate but encourages face‑to‑face interaction for a small but growing team.