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Main area Research Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Core hours Monday - Friday 9-5. Minimum hours of 30 hours per week.) Job ref 279-7512633-OCT25
Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Princess Royal Town Haywards Heath Salary £27,485 - £30,162 Per annum pro rata Salary period Yearly Closing 13/11/2025 23:59
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values . We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
This is mainly an administrative post. The post holder will be based in the research office at The Princess Royal Hospital in Haywards Heath, but may rarely be required to support researchers working in other areas of UHS NHS Trust.
The Research Department oversees the management of a diverse portfolio of clinical trials. The post holder will primarily have responsibility for the collection, collation and transcription of clinical data generated in the trials. This will be via a combination of processes but primarily using databases and electronic systems, including administrative tasks to support clinical trial progress.
Main duties of the job
· Accurate completion of electronic and paper clinical trial case report forms for patients in clinical trials.
· Assist research nurses and doctors in the resolution and management of trial data queries.
· Collate detailed medical history information regarding patients that are enrolled into clinical trials.
· Assist in the maintenance of clinical trial databases.
· Request case notes, for the updating of clinical trial records or for external monitoring.
· Provide general administrative support to the research teams, and assist with clerical duties associated with research activity.
· Attend and contribute to meetings regarding the clinical trial portfolio.
· Attend and contribute to clinical trial site imitation sessions and complete specific training relevant to the role as required by trial sponsors.
· Ensure the retention and organisation of essential clinical trial documentation in accordance with ICH/GCP (Good Clinical Practice) for Clinical Trials.
· Maintain up to date versions of trial protocols, patient information sheets and consent forms in clinics where appropriate.
· Assist the research teams in screening for potentially eligible patients, where appropriate.
· Assist in sending local clinical data such as imaging results, UHS radiology data and related trial samples for trial central review.
· Retrieve test results from NHS Trust IT systems.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Full job description attached, but in addition to the main duties listed above:
- Ensure that all communication, electronic or verbal is done so with the protection of patient confidentiality in mind.
- Answer telephone and email enquiries in an efficient manner; referring to appropriate person within the department, forwarding messages in a timely manner.
- Communicate effectively with other members of the research team and colleagues across the organisation.
- Act professionally when making direct contact with referring institutions and General Practitioners where appropriate to retrieve source data.
- If undertaking reception duties, be aware of differing patient needs when communicating.
**** Please note this advert may close early if there is a high volume of applications****
Person specification
- Educated to A’ level or similar level demonstrated through experience
- Experience of working in the NHS, or in a clinical environment
- Knowledge of medical records, Data Protection and Confidentiality issues
- Excellent IT skills including Microsoft Word and Excel
- Ability to work independently and as part of a team
- Excellent organisational skills
- Physical capability to perform manual handling tasks, including carrying document boxes and equipment
- ICH GCP Certificate
Equality, Divertsity & Inclusion
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email .
For help with the application process for Non-Nursing vacancies, please email .
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
This advert has been capped for a limited number of applications; therefore, it will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in this post to prevent you from missing out on applying for this opportunity.
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